Full Service Meeting, Conferences and Event Management

Hirola Meetings & Incentives is the full service meeting and event management division of Hirola Tours and Safaris, providing the expertise and resources to seamlessly plan and execute all phases of your next incentive travel program or corporate meeting.

Our Philosophy is to provide our clients with an array of associated services to deliver a complete and synchronized program.  We believe in and have acquired long-standing partnerships with our vendors and experts in related fields, providing cost effective product and state-of-the-art technology.  Our clients get to focus on their core business knowing that their meetings and events are safely in the hands of industry experts.

Our goal is not only to exceed your expectations but that of your participants as well. We're your true “behind the scenes” event management partner, so you can focus on your company’s objectives and message.

Meetings & Incentives Event Management Services (including but not limited to):

  • Initial Program Planning and Design
  • Hotel Site Research and Investigation
  • Hotel / Supplier Contract Negotiations
  • Budget Design and Management
  • Program Content Development
  • Coordination of  all Food & Beverage Functions and Entertainment
  • Meeting specifications including Production and Audio Visual Requirements
  • Attendee Communications
  • Group Online Registration (Attendee Data Management and Reporting)
  • Group Travel
  • On-Site Program Operations
  • Event Final Reconciliation and Accounting